SUMMARY :

Serves as confidential secretary for the counseling / administrative staff by processing and maintaining accurate school / student records and completing other tasks of the counseling office as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES : Other duties may be assigned.

• Answer routine phone inquiries, take messages, route calls.
• Distribute mail for counseling department.
• Register new students and request and process new student records.
• Maintain student demographics.
• Schedule appointments for counselors.
• Maintain quarterly honor roll.
• Coordinate and process college applications and transcripts for students.
• Type, prepare, and distribute records, reports, correspondence etc. related to counseling functions.
• Process and maintain student records.
• Cross-train with secretaries in the school office and serve as backup as needed.
• Present a pleasant, helpful attitude toward staff, students, parents, and visitors and respond to inquiries.
• Take advantage of in-service training to improve and upgrade skills.
• Maintains regular attendance.

JOB SPECIFIC SKILLS AND ABILITIES :

• Ability to operate personal computers and skilled in Google, Microsoft Office and AS applications.
• Ability to develop effective working relationships with staff and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of School Trustees policies.

ESSENTIAL SKILLS AND ABILITIES :

• Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment
• Strive to be innovative in continuously improving processes for district-wide success
• Provide excellent service in all forms of communication with a results-oriented customer-driven focus
• Successful in working effectively and efficiently in a high pressure, time-sensitive environment
• Exude a positive and dependable work ethic
• Highly organized with attention to detail

SUPERVISORY RESPONSIBILITIES :

May occasionally supervise students.

QUALIFICATION REQUIREMENTS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND / OR EXPERIENCE :

High school diploma or General education degree (GED). Computer experience and knowledge of Microsoft Office and Google software required.

Previous office experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS :

None.

LANGUAGE SKILLS :

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with parents, staff, and students.

MATHEMATICAL SKILLS :

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

REASONING ABILITY :

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear.
• The employee is occasionally required to walk and stand and may twist at the neck more than the average person.
• The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm, or finger motion many times as in typing.
• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is acceptable to this environment.
• The noise level can vary depending upon the daily activity but will still remain within the acceptable noise level range.
• He / she is frequently exposed to infection (germs, bacteria, viruses).
• The employee continuously interacts with the public, staff, and students.
• The employee must frequently meet multiple demands from several people.
• The work environment includes inside and outside areas.
• The employee is exposed to CRT’s.

It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.

C.22-9-1), Title IV, and Title VII (Civil Rights Act of ), the Equal Pay Act of , Title IX (Educational Amendments), the Genetic Information Non-Discrimination Act and Section (Rehabilitation Act of ).

Questions concerning compliance with these laws should be directed to the Title IX Coordinator of the Evansville Vanderburgh School Corporation, Walnut Street, Evansville, IN , phone number -.

The interview committee will give preference to candidates who, through the interview process, past experience, and references have demonstrated the ability to interact with students, staff, and the community.

Evansville Vanderburgh School Corporation is an equal opportunity employer. Individuals with disabilities, including disabled veterans and veterans with service-connected disabilities, are encouraged to apply.

Last updated : 2024-04-23